Five tips for using Googlesheets if you’re used to Excel

Here are five tips for using Googlesheets if you normally use Excel.

1. Check your document is actually a Google Sheet

If you’ve imported it from Excel, it might still be an Excel file that’s being read by Google in compatibility mode. You can tell because name and file type of the workbook will end in XLSX. 

This is the worst of both worlds, as you are getting neither Excel nor Google functionality. Save the file as a Google sheet (in the file menu) 

A screenshot from Googlesheets showing an xlsx file
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Ten things I learned at the Global Excel Summit 2024

I attended the Global Excel Summit 2024 online earlier this month, and in no particular order, here are ten things I learned.

1. Power Query at Chanel

The most inspiring session was given by two people who work for Chanel, who explained how they had used Power Query to reduce thousands of hours of processing time.

In the middle of a day that was focussed on the theoretical uses of AI, it was fantastic to hear about a tried and tested but scandalously underused technology being used to deliver real business change.

More generally their approach to business process improvement sounded fascinating and I’d love to see this become more widely known.

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Excel training for auditors

I recently designed and delivered some Excel training for auditors. Specifically, it was Excel training for audit trainees who had just started at the firm.

I benefitted enormously at the start of my career when my employer arranged for all new audit trainees to have Excel training as part of our induction. Even though it was pretty basic, it established a good grounding in things like formula construction, absolute and relative cell references, and a few shortcuts.

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How to be a good Excel user

What do you need to learn to be “good at Excel”? What Excel training should be mandatory for finance teams?

I really rate the ICAEW’s spreadsheet competency framework as a tool to use to diagnose where you and your team are at and where you should be. It breaks down users into four types – Basic, General, Creator and Developer – and allocates the skills that each level should have.

This is much more helpful to me than users saying that they are “intermediate” or “advanced” users. When I recruit for roles I often use the framework in the job description.

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